Nerd time. Some tools I use to get things done.
Evernote: Use this to eliminate paper as much as you can, just scan it and you can easily search for the document later, because it finds those words in the scanned document. GENIUS. No need to remember anything ever again. For free.
Delicious: Allows you to access all your bookmarks from any computer. Get the Mozilla add-on. It has fundamentally changed how I find and save funny, interesting, any kinda of information on the net.
Dropbox: Don’t need external hard drives (usb) or email to back up your files. More secure than a big investment bank.
A notebook: Yeah that’s right- a notebook. Helps you jot down ideas or whatever comes to mind on the spot. I trust writing stuff down more than the best memory in the world.